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The Statute for the WACA

This is the Statute for the World Administrative Cities Association.
If you have any opinion on the statute,
please feel free to contact the WACA Secretariat at waca@korea.kr.

The Statute for the World Administrative Cities Association

PREAMBLE

The founding member cities of the World Administrative Cities Association, together at the Inaugural Congress held on September 5th 2018 in Ankara, Turkey,


Recognizing the need for a new global network of administrative cities, as a space to share experiences and knowledge, and as a means to strengthen mutual solidarity and prosperity,


Recalling the 2017 World Administrative Forum held in Sejong city and the commitment made at the same occasion to seek and pursue common action to pressing challenges faced by administrative cities worldwide, such as decentralization, environmental problems and financial independence,


Emphasizing that active and decentralized city governance is key to balanced and sustainable development and growth of any nation,


Reaffirming the importance of creating a strong international and intergovernmental partnership for fostering citizen-centered administrative capitals and cities,


Have agreed to establish the World Administrative Cities Associationas follows:

GENERAL PROVISIONS

Article 1
Name, Legal Status and Mission

The World Administrative Cities Association (hereinafter referred to as the “WACA”), shall be a non-profit international organization of world administrative capitals, cities, and their related partner cities and organizations.


Its mission shall be to foster solidarity and prosperity between world administrative cities, by promoting the sharing of knowledge, experiences, information, and intelligence relating to the planning, construction, development, and management of administrative cities.

Article 2
Tasks

The WACA, in pursuance of the above mission, shall perform the following tasks:


  • a. Collaborate to develop position statements and action plans for tackling common issues faced by administrative cities worldwide;
  • b. Disseminate knowledge and information between members through events like the WACA Congress on key issues of interest and importance to world administrative cities;
  • c. Advocate for balanced development and growth of all nations, and the importance of administrative cities in this regard.

MEMBERSHIP

Article 3
Categories of Membership

The WACA consists of the following categories of members:


  • a. Official Members : all administrative capitals and cities shall be eligible to apply for membership of the WACA
  • b. Associate Members : associate membership shall be open to
    • (i) countries planning on (or in the process of) developing an administrative capital or city,
    • (ii) central government ministries or international organizations directly related to administrative city construction and management,
    • (iii) professional individuals and/or associations in relevant fields
  • c. Partner Members : any other cities, government ministries, international organizations, and individuals interested in administrative cities shall be eligible to apply for Partner membership of the WACA.
Article 4
Membership Fees

Official Members and Associate Members may pay a membership fee. General Assembly, in consultation with the Executive Board, shall determine the respective membership fee for each member.
The membership fees Official Members shall take the following factors into consideration:


  • a. the number of inhabitants represented by the member;
  • b. the state of the country’s economic development.

The membership fees for Associate Members shall be a fixed amount for a financial year.
The formula for determining membership fees shall be shared with WACA members, at the same time they are sent a claim for payment.

Article 5
Admission and Withdrawal

Application forms for membership shall be submitted to the Secretariat, and decided by the Executive Board at their succeeding meeting. Applicants must comply with the relevant requirements and undertake to support the WACA mission.


Members that wish to withdraw from the Association must submit a written notice to the Secretariat, and withdrawal shall take effect on the date that the Secretary-General reports the city’s withdrawal to the Executive Board.

GOVERNANCE

Article 6
Structure

The governance structure of the WACA will be composed of:


  • a. the General Assembly;
  • b. the Executive Board;
  • c. the Secretariat.
Article 7
General Assembly

The General Assembly is the highest-level decision-making body of the WACA. It shall have the overall responsibility and power to decide on management and directions of the Association. In particular, the General Assembly shall:


  • a. Review and adopt any revisions to the Statute;
  • b. Receive report of programs and financial activities of the Association;
  • c. Approve the nomination of the host city for the following Congress;
  • d. Approve the nomination of President city and Executive Board members;
  • e. Decide on any other agenda relating to the operation of the WACA.

The General Assembly shall be composed of all WACA members, and shall be convened biennially at the WACA Congress. Each Assembly shall be chaired by the President of the WACA, and only Official Members and Associate Members shall have voting rights.


Official Members shall have two votes each, while Associate Members shall have one vote each. Decisions shall be made by a majority vote.

Article 8
Executive Board

The Executive Board is the main body of administrative and financial governance. Specifically, the Executive Board shall:


  • a. Review and decide on all matters relating to membership;
  • b. Review and approve the budget, accounts, and reports submitted by the Secretariat;
  • c. Approve the President city and Executive Board members, as well as the host city for the following Congress;
  • d. Make formal proposals to revise the Statute, when necessary;
  • e. Decide on any other administrative and financial governance matters of the WACA.

The Executive Board shall be composed of:

  • a. the President city
  • b. Mayors of Founder Cities
  • c. the Secretary-General

Executive Board meetings shall be held annually, and chaired by the President city. The meeting for the year without a Congress may be suspended to the following year or replaced by an online meeting if consented by more than half of the Board. Each Executive Board member shall have one vote, excluding the Secretary-General. In case of a tie, a second ballot will be made.


The President city shall be elected by General Assembly for 2 years and shall serve until approval of the next President City and will be eligible to serve one (1) additional term.


The President city shall be automatically appointed as the host city of General Assembly.

Article 9
Secretariat

The Secretariat is the executive body of the WACA, pursuing the decisions made at the General Assembly and the Executive Board meeting. Specifically, the Secretariat shall:


  • a. Submit a financial report of the WACA to the Executive Board;
  • b. Report on the activities of the Association to the Executive Board;
  • c. Receive membership applications and submit them to the Executive Board for review;
  • d. Decide the membership fees in a financial year and communicate them to the Members;
  • e. Provide any other administrative support for the management of the WACA.

The Secretariat shall be established in Sejong city, Republic of Korea. The Secretary- General shall be appointed by the Executive Board, and shall serve a two-year term with the possibility of being reappointed.

GENERAL RULES

Article 10
Legal Scope

This statute and the overall Association shall be guided by the principles of international law, and shall not be applied to contradict the legal provisions of any member city.

Article 11
Revisions to the Statute

Any revisions to the Statute shall require a proposal from the Executive Board, and be decided by a majority vote through the General Assembly.

Article 12
Official Languages

The official language of the WACA shall be English. Any addition or revision to the official language shall be proposed by the Executive Board and decided by the General Assembly.

Article 13
Entry into Force

This Statute shall come into force upon approval of the Inaugural Congress held in September, 2018 in Ankara.